Why Independent Software Evaluation is Necessary

By March 15, 2019 May 18th, 2019 Software Evaluation

Some people believe that an independent Software Evaluation makes the decision-making process longer and adds unnecessary expense to a project. We believe an independent consulting team, who are totally dedicated to your success, will usually save you more money than they cost. Having someone who has the right experience on “your side” to help you navigate through pitfalls in the software evaluation process will give you the best chance of success and start your project off on the right footing.

Top 10 Reasons

Below are the Top 10 reasons why it will save you money and ultimately provide a better outcome for you and your business.

  1. Experience and Expertise

    Independent consultants do this every day! They have specific market knowledge and industry experience. They keep up to date with technology trends and know which vendors are viable and have solutions that may be appropriate for your circumstances. They will also be technically competent and appropriately qualified to do the job.

  2. Independence

    Truly independent consultants will be looking after your interests and will ensure that the process is transparent and agnostic and that any personal bias or political preference by one person or a group is carefully navigated and negotiated so that all business requirements are considered.

  3. Executive Engagement

    Independent consultants know the importance of executive engagement and key stakeholder management. Commitment to the initiative, funding and resources are paramount to success. The business sponsor must show enthusiasm so that positive communication and messages are cascaded from the senior management team to the business users.

  4. Templates to Make it Easier

    Independent consultants will be using proven methodologies and templates that provide a pragmatic framework and a quick start to defining your requirements and preparing your vendor documentation. Templates will ensure maximum buy in from business resources and a decision that is based on sound assessment rather than emotions.

  5. Project Management

    Structured and proven project management disciplines will ensure your evaluation and subsequent implementation stays on time and on budget. Strong project management will keep the team focused on the business goals and outcomes for the new business system. The right consultant will maintain the momentum of the project and know the critical path of initiatives to ensure realistic milestones are in place and expectations are managed.

  6. Vendor Relationships

    Independent consultants will ensure the relationship between you and your vendor is respectful, realistic and based on a common desire to succeed. It is important to understand everyone’s roles in the project. It must be understood that the vendor is focused on revenue for their business while you as the customer will often be looking for ways to reduce costs. Being realistic, by allowing a reasonable contingency on the budget for the unforeseen things that always arise and working proactively together can achieve win-wins all round.

  7. Reference Checking

    There is no perfect solution. Indeed, there are hundreds, if not thousands of options available in the market today and this can be very daunting and confusing for most businesses. Independent consultants attend vendor presentations on a weekly basis and do detailed research to understand the technical strengths and weaknesses of the various systems. They also facilitate Reference Checking on your behalf. Strong and positive references will be key to your decision-making process.

  8. Risk Mitigation

    Due diligence and governance throughout the process including the commercial and legal negotiations is absolutely critical. It is important to ensure that expectations between you and the vendor are aligned, particularly around performance and responsibilities. A Software Evaluation usually involves a wide group of stakeholders, so any divergence or tension within the decision-making group will need to be assessed for risk, managed and mitigated accordingly.

  9. Change Management

    There is a lot of truth in the words “a great project manager is typically one who is also a great change manager… you cannot be one without the other”.  An experienced consultant understands the impact on organisational change that comes with implementation of any new business system. They know the challenges associated with business process change and how this may affect job roles. An experienced Project Manager will help your staff with the transition and provide training to ensure your workforce is ready and supportive of the pending implementation.

  10. Mentoring

    An excellent consultant will be able to identify opportunities for mentoring your internal resources who would like to be up skilled throughout the course of the implementation process. They can also act as a mediator and sounding board when differences of opinion arise throughout the course of the project.

    CMC has been doing this for over 30 years and we’re happy to share our knowledge and experience with you.

    If you feel that you’d benefit from a 1 Hour complimentary session to explore how we can help, please get in touch.

“We engaged the services of CMC to assist in the early stages of our Warehouse Management and Enterprise Resource Planning Project. We felt we needed the advice and guidance of an independent and proven consulting organisation.

CMC have solid Evaluation and Project Management methodologies that we found easy to follow and work with. Peter Goes, CMC’s Managing Director took an active role on our Steering Committee and his collaborative approach and facilitation skills ensured we were able to negotiate effective legal and commercial agreements with the respective vendors. His ongoing involvement in the weekly project review meetings has provided additional pragmatic and valuable guidance.”

Michael Gazal, Chairman – Gazal Corporation