We all want to celebrate a project that has been successful and delivered the desired results for the business. Unfortunately, many projects do not start on the right foundation which is predominantly around the expectation of what the project budget will include in terms of outcomes and resourcing.

The ability to effectively manage the project budget usually comes down to 2 key things:

Scope and Spend

The conversations around changes in Scope often begin very soon after a project has started. The ink on the legal paperwork is barely dry before a client realises that some major areas have been missed in their requirements documents and anticipated activities and deliverables are not going to meet their needs.

The vendor or supplier usually focuses on being minimally involved in implementing the solution to keep the costs low. The vendors also rely on the client doing the majority of the work whilst the client typically expects that the vendor will do the majority of the work.

The scope is extended, which then affects the resources, the timelines and the Spend. Both sides truly believe that the other side will do the “right thing”.

The Client and the Vendor rely on Hopeium. Unfortunately, Hopeium doesn’t deliver successful projects.

Questions to Ask Before you Start

Before you start a project be sure to ask the following questions. If you or your team cannot answer all of these to the affirmative, then you should not start your project. More planning or assessment is required.

  • EXECUTIVE ENGAGEMENT – Have all of the Senior Managers agreed to proactively support the project?
  • TRUST – Do you trust the Vendor to be transparent, accountable and to look after your interests?
  • PROCESS – Are all the areas of your business aligned with their expectations and committed to one way of doing things?
  • EXPERIENCE – Has your Vendor delivered similar projects for similar organisations successfully in the past?
  • METHOD – Does the Vendor have a structured and pragmatic project management methodology to follow?
  • PEOPLE – Do you have enough people to back fill the critical roles in your company, whilst staff are seconded to the project for extended periods?
  • RISK – Do you have independent Governance and QA processes in place to manage and control risk?

Project Management Support and Mentoring

Project Management and Mentoring will often alleviate the above concerns and provide you with the additional support required to deliver the project on time and budget. Consider engaging the services of an independent consulting company that specialises in Project Management in circumstances where:

  • Your project is particularly complex and challenging.
  • You do not have suitably experienced, qualified and skilled resources in house.
  • Your project needs to be delivered on time but everyone is too busy with their day-to-day jobs.
  • You know you need specific expertise and “know how”, particularly in relation to business processes.
  • You need mentoring and support to take your staff on the journey of change.